Manual vs. Automated Data Entry: Which One Should You Choose?

Unstructured, non-standard, or messy data is a burden to every business. Hence, companies need to handle their data efficiently and accurately and keep it organized regularly. But entering data into specified systems is not a piece of cake, and it is a task that requires patience, intelligence, skill, and focus. Currently, there are two types of data entry in the business landscape: manual and automated. Both types of data entry have their advantages, and businesses can choose either based on their requirements.

Now, let’s begin the blog by understanding the difference between manual data entry and automated data entry.

Manual vs. Automated Data Entry

What is Manual Data Entry?

Manual Data Entry is the process of entering data into a database by seasoned data entry professionals. Even though it is a time-consuming process compared to automated data entry, manual data entry offers many other benefits.

What is Automated Data Entry?

Automated Data Entry is the process of entering data into a database with the help of technology and software. This form of data entry demands only less human intervention and is faster.

Now, let’s explore the advantages of both data entry forms.

Advantages of Manual Data Entry

• Flexibility over Data Entry Process: In manual data entry, based on the quantity of data, type of data, or any other reasons, manual data entry specialists can adopt the processes they like or implement processes that the hiring company suggests.
• Quality of Data Entered: Quality of data is crucial in businesses. In detail, if poor-quality data is entered and stored, it will affect the decision-making and analysis processes. However, humans can tackle this issue perfectly. As data specialists possess enough knowledge, they look for the quality of data, and only enter it into the specified space if they feel they are reliable.
• Lower Expense: Manual data entry is cost-effective for small-scale businesses and startups. That is, the installation cost of the latest data entry technologies is much higher, and they also need to spend a lot on maintenance. So, with manual data entry, businesses only need to spend less.
• Ability to Handle Any Format: Humans can analyze and interpret data in any format. In detail, seasoned data entry experts can analyze handwritten documents and poorly scanned documents, sometimes more efficiently than machines.
• Ideal for Multilingual Data: Manual data entry can contribute significantly to the effective entry of data in multiple languages. Data entry experts can identify regional dialects, colloquial terms, and cultural differences and interpret them better than automated systems. This type of data entry is valuable when businesses need to process documents from different parts of the country.

Advantages of Automated Data Entry

• Data Entry Completes in Quick TAT: Speed plays a significant role in the business landscape. With automated data entry systems, the companies can complete the data entry process quickly and efficiently. Thus, when businesses are delivered with output in less time, they can make decisions effectively and promptly.
• More Data Security: Automated data systems have many advanced security features, and when businesses opt for automated data entry, they can be sure about its security. With features, they protect data from malicious attacks and unauthorized access. In addition, if these automated data systems are connected to cloud storage, the data will be much more safe.
• Cost-Effective: Businesses can enjoy cost benefits when they choose automated data entry. That is, when they go for automated data entry, they can avoid expenses on office space, infrastructure, technology, software, employee training, and employee salary.
• Automation Enables Flexibility: Businesses are subject to flexibility. In such times, it is better if businesses opt for automated data entry. That is, when demand increases or decreases, automated data entry systems can handle data efficiently.
• Superior Accuracy: Exceptional accuracy is another advantage of automated data entry. The automated data entry systems designed for the automated data entry process have features ensuring maximum accuracy.

Bottom Line

In short, the choice between manual data entry and automated entry must be made based on the requirements, cost, quantity, and data type. For businesses that are dealing with a small volume of data and need to manage data with customized processes, manual data entry is a better option. And, for businesses that deal with a large volume of data that demands high accuracy and scalability, automated data entry is a better choice. But remember that you only know which option suits your business. So, analyze your business thoroughly and make the right decision.

BPO Data Entry Help is a prominent BPO company that offers a broad range of services. So, if you need professional support to meet your data entry needs, contact us via support@bpodataentryhelp.com.